Seasoned and starting podcasters will tell you that producing a show doesn’t take just a few buttons and a mic for it to be successful. Podcasting is a time-consuming endeavor, and outsourcing tasks actually help manage their workloads.


A podcaster who starts their show on their own will have various reasons for outsourcing some work. One person can’t do all the content creation, the marketing, tweaking all the technical details an audio editor can do while trying to keep up with a consistent publishing schedule.


Reaching out to a Podcast Virtual Assistant to help manage your workload will do wonders not only to your show, but also to keep you organized and on top of your tasks.


Tasks Podcasters Outsource to Save Time

The demand for outsourcing has grown so much, with virtual assistants— especially podcast virtual assistants helping hosts produce, write scripts, manage guests and logistics, and market their shows. Besides saving time, working with a podcast virtual assistant guarantees quality and professional support.


Here are six tasks you can delegate and outsource to a podcast virtual assistant or a podcast professional.

1. Graphic Design

For a field that doesn’t rely on visuals, it’s still important to put up memorable imagery that your audience relates to you. Remember that your podcast’s cover art, your posts on social media promoting episodes can definitely benefit from powerful and memorable visuals that can attract new listeners and engage current ones.


Many podcasters are talented speakers but lack design expertise making graphic design an easy outsourcing option.


2. Script Writing

As a podcast host, you probably already write for your show, but writing a script can be tedious work that a professional can help you with. A beautifully written script can work wonders in producing more engaging content. Having an outline of what you’ll talk about is a great way to stay, but can definitely be improved with the help of a dedicated script writer who can craft quality content for your show.


Finding a virtual assistant who understands your podcast’s tone and voice is a great place to start.


3. Transcriptions

Accessibility is one of the goals of a podcast, and transcriptions definitely benefit a good amount of podcast listeners who prefer reading instead of listening to a show. Transcribing can be a tedious task, especially if done manually, and although there are services that generate transcripts automatically, some podcasters also hire human transcribers to do the task.


4. Show Notes

Podcast show notes are a summary of a podcast episode which also includes a few resources for your audience. A show notes that are written well help improve your show’s discoverability and accessibility, so delegating an assistant that can work their magic into this bit of detail will benefit your show in a long time.


Photo by Kelly Sikkema for Unsplash

5. Guest Management

Many podcast shows bring in speakers and interviewees which requires a long list of new guests and speakers to appear on every episode. Finding, reaching out, and scheduling an interview for every person who comes on your show takes a lot of time, and is a full-time job on its own. 


Bringing in the perfect guest can ramp up your numbers and generate more engaging content and can help with audience growth, so delegating guest management tasks to a podcast virtual assistant will definitely make a big difference to the quality of your show, and the interviews you will have in every episode.


6. Audio Editing

If you listen to the first few episodes of the majority of podcast shows out there, you notice that they’re usually pretty rough, with some technical issues here and there. A lot of podcasters start their first show without much experience with audio editing and end up spending too much time trying to perfect post-production than speaking in an episode itself.


Given the number of hosts who lack audio-editing experience, producing high-quality episodes can be a challenge, but audio producers and technicians are growing in number, offering their services to clients.


7. Social Media and Website Management

Social Media platforms are important for promoting podcast episodes, audience growth, and creating a loyal fan base while having a website adds engagement and accessibility to your content. A well-curated feed, appealing copy, and imagery can definitely boost your following and listener growth, while a website without hiccups that show your podcast episodes and transcripts the way they should guarantee a great user experience.


Creating an effective strategy for social media can be a lot of work, and so does maintaining a website. On top of having to work with your podcast content, this could get overwhelming. Thankfully, a lot of podcasters already enjoy the benefits of outsourcing this task to somebody more knowledgeable.


Where to Outsource these Services

From freelancers marketing their services through their personal websites to virtual assistant agencies and online marketplaces like Fiverr, there’s a lot to choose from. Here are our recommendations:



There’s an abundance of sources on the internet, but if you don’t have the time to screen for outsourcing or for figuring out who to work with, Sidekicks can help. We’re an on-demand virtual company and we’re eager to help visionaries, entrepreneurs, and podcasters like you! Click here for your free 30-minute consultation.